Session-note readiness gate
A note can't be signed until it's actually complete — data captured against each target, the summary written, and the parent and therapist signatures collected. Half-finished notes get flagged, not filed.
Everything your ABA practice runs on
An all-in-one ABA practice & clinical management solution
Built for ABA therapy practices of every size — from a single provider to a multi-site organization. Nūr Evoke brings client records, scheduling, clinical data collection, session notes, e-sign consents, authorizations and billing into one secure, HIPAA-grade platform.
✓ HIPAA-compliant✓ Encrypted & secure✓ Role-based access✓ Built for ABA✓ Paperless client forms
ScheduleOct 12 – 16ListWeekMonth Schedule visit
Mon 12 Tue 13 Wed 14 Today Thu 15 Fri 16
8 AM9 AM10 AM11 AM12 PM1 PM2 PM3 PM
Client A.8:30–10:30
Client B.12:00–2:00
Client C.9:00–12:00
Client D.1:00–2:30
Client A.8:00–10:00
Client E.11:00–1:00 Tele
Client B.1:30–3:00
Client D.9:00–11:00
Client C.12:00–3:00
Client E.8:30–10:30
Client A.11:00–1:00
Session noteJ. M. · Direct therapy
Ready to sign ✓
Data captured Parent signature
Claim submittedvia Availity
PreparedValidatedSent835
Verified hoursEvery visit clocked in and logged
Notes in secondsProfessional progress notes per session
Live clinical dataBehavior & skill data as it’s collected
Always compliantAuthorizations & credentials tracked
See it in action
A look at the screens your team lives in, from the schedule to the claim. These are illustrations with sample data.
ScheduleOct 12 – 16ListWeekMonth Schedule visit
Mon 12 Tue 13 Wed 14 Today Thu 15 Fri 16
8 AM9 AM10 AM11 AM12 PM1 PM2 PM3 PM
Client A.8:30–10:30
Client B.12:00–2:00
Client C.9:00–12:00
Client D.1:00–2:30
Client A.8:00–10:00
Client E.11:00–1:00 Tele
Client B.1:30–3:00
Client D.9:00–11:00
Client C.12:00–3:00
Client E.8:30–10:30
Client A.11:00–1:00
J. M.Session note · J. M.Tue, Oct 14 · Direct therapy 2:00–5:00 PMDraft
Targets
Mand for item8/10 correct
Imitate motor actions6/10 correct
Tact common objects9/10 correct
Wait for turn5/8 correct
Observations
Client engaged well during table-top work. Needed brief reminders to wait for turn; response to reinforcement was strong.
Readiness check
Data captured
Observations written
Parent signature
Sign noteE-signature
Therapist 1 · signed electronically
Claim · Client A.Payer 1 · Dates of service Oct 14–15 Claim check passed
Prepared
Validated
3 Submitted via Availity
4 835 posted
DateCPTServiceUnitsAmount
Oct 1497153Direct therapy (RBT)12$240.00
Oct 1497155Protocol modification4$104.00
Oct 1597153Direct therapy (RBT)8$160.00
Total24$504.00
Download CMS-1500 Submit to Availity
A calendar your whole team can trust
Day, week, month and list views of every visit. Double-bookings, client restrictions and authorization limits are checked as you schedule.
- Admins, BCBAs, RBTs and billers can all schedule visits
- Telehealth visits carry their Google Meet link
- Clock-in and clock-out times sit next to the scheduled times
Notes that are complete before they are signed
Each note is tied to its visit and its data. A readiness check shows what is still missing, then the clinician and parent sign electronically.
- Data, written observations and the parent signature are checked first
- BCBAs review and approve notes
- Every view and change is logged
From signed note to paid claim
Claims are built from completed visits, checked before they leave, and sent through Availity. Payments are read back in from the 835.
- Real-time eligibility checks through Availity
- CMS-1500 and 837P downloads
- Secondary billing and denial follow-up
From first visit to paid claim
One record carries a visit all the way through, so nothing is typed twice.
- 1
Schedule
Book the visit with the right clinician. Units and conflicts are checked up front.
- 2
Collect data
The RBT records data against each target during the session.
- 3
Sign the note
A readiness check, then clinician and parent e-signatures.
- 4
Submit the claim
Validate, then send through Availity or download CMS-1500 / 837P.
- 5
Post the payment
Read the 835 remittance in and follow up on denials.
Explore by topic
See how Nūr Evoke handles the parts of your practice you care about most.
Data collection
Collect session data against every target, then see it on graphs and in the session note.
Session notes
Complete, signed notes tied to each visit, with a readiness check before anything is signed.
Billing & Availity
Availity eligibility checks and claim submission, CMS-1500 and 837P export, authorization units and 835 remittances.
Telehealth
Google Meet links created from the visit, with the clinician, supervisor and caregiver invited.
HIPAA & security
Encryption, MFA sign-in, role-based access and an audit trail, on HIPAA-eligible AWS services.
Built-in checks that keep you audit-ready
Catch the gaps before a payer — or an auditor — does. Nūr Evoke checks the work as your team does it, so a denial or a records request is never a surprise.
Claim & insurance-ready check
Before anything goes to your clearinghouse, a validation pass flags what payers reject — a missing billing contact, place of service, billing code, or accidentally sending in test instead of production mode.
Authorization & units guardrails
The app knows how many units each payer approved per code and warns — or blocks — before you schedule or bill past the authorization, so you never deliver hours you can't get paid for.
EVV & visit verification
Clock-in / clock-out and GPS checks on every visit, with Cures Act reason codes when a check fails — so your visits are verification-ready the day Medicaid EVV applies to you.
Audit trail & one-click audit packet
Every view and change to a record is logged. When a payer audits a claim, pull the whole response — notes, signatures, authorization, units and EVV — into a single bundle in one click.
Completeness at a glance
Your work queue shows a status chip on every visit — note, signatures, EVV, billing — so your team can see what's missing and fix it before it becomes a denied claim or a scramble at audit time.
Learn from the best — our customers
Real practices, real outcomes.
“We cut our session-note time in half. What used to eat my evenings now happens before I leave the clinic — every note is tied right to the visit.”
Clinical Lead, Bright Steps ABA
“Scheduling used to be three spreadsheets and a prayer. Now I see every therapist, client and authorization in one calendar, and double-bookings are simply gone.”
Office Manager, Cornerstone Behavioral
“Onboarding a new RBT took days of chasing paperwork. Now every license and document lives in one place, and I’m audit-ready at any moment.”
Clinical Director, Horizon Autism Services
“Our data finally lives where the notes and billing do. Assistants collect in-session, analysts review the same day — no lost paper, no re-keying.”
Owner, Pathway Pediatric Therapy
“Tracking authorizations and remaining units was a constant fire drill. Now units and pay rates sit right on the client and nothing slips through.”
Owner, Blue Harbor ABA
“Parents love the portal. They follow progress in a clean view, and I control exactly what each caregiver can see. Setup took an afternoon.”
Practice Owner, Little Milestones
Security and compliance, by design
PHI is encrypted at rest with AWS KMS and in transit over TLS, hosted only on HIPAA-eligible services. Identity is handled by AWS Cognito with multi-factor authentication, access is scoped by role and organization, and every read or change to a record writes an audit-log entry.
- Encrypted PHI at rest & in transit
- MFA single sign-on (no passwords stored)
- Role-based access control
- Full audit trail
- Signed BAAs with AWS & Google Workspace
Works with the tools you already use
We integrate where it matters — telehealth, documents, claims and payroll — and stay out of your way everywhere else.
CollectEsign intake formsGoogle Meet telehealthGoogle WorkspaceAvaility claimsGusto payrollAWS Cognito SSO
Intake, consent, HIPAA, financial & release forms — get any document signed online with CollectEsign →Our mission is to provide a leading software platform that helps children and adults diagnosed with autism and related IDDs — and those who serve them — unlock potential, achieve better outcomes, and live more independent lives.
Frequently asked questions
We're running on spreadsheets and paper notes right now. Why switch?
Spreadsheets work right up until they don't — a double-booked therapist, a note that never made it to billing, an authorization that quietly ran out. Nūr Evoke keeps your schedule, session data, notes, authorizations and billing in one place, so the thing you need is never sitting in a different file or someone else's inbox.
How do you keep our clients' information safe?
Client data is encrypted whether it's stored or moving between screens, and people only see what their role lets them see. Logins use multi-factor sign-in, and we keep a record of who touched what. It all runs on HIPAA-eligible AWS under signed Business Associate Agreements — security is how the app is built, not something bolted on after.
Can my RBTs actually collect data during a session?
That's the whole idea. They run your skill-acquisition and behavior-reduction programs and capture data against each target as the session happens — on a phone or tablet, in the home or the clinic. Your BCBAs can review it the same day, and it ties straight to the note and the visit, so nobody's re-typing it later.
We're small (or just getting started) — is this overkill for us?
Not at all. It's comfortable for a solo provider on day one and still holds up when you're running several sites and a full team. Turn on what you need now and grow into the rest — you won't outgrow it.
Does it handle billing, or just the clinical side?
Both. It tracks units and pay rates on every visit, shows you what's actually profitable, and exports clean CMS-1500 / 837 claims to your clearinghouse. When the payment comes back, it reads the 835 remittance in so you can see what was paid without re-keying a thing.
Can parents follow their child's progress?
Yes. There's a caregiver portal where families see progress in a clean, simple view — and you decide exactly what each parent can access, client by client. You can grant or revoke it any time.
How does Nūr Evoke help us stay audit-ready and avoid claim rejections?
It checks the work as you go. A session note can't be signed until it's complete, claims get a validation pass before they leave for your clearinghouse, and authorizations are tracked so you don't overrun approved units. Every record change is audit-logged, and you can pull a full payer-audit packet — notes, signatures, authorization, units and EVV — in one click.
How do we get started?
Book a demo and we'll walk you through it and help get your practice set up. Already a customer? Just sign in and pick up where you left off.
Ready to unlock your practice's full potential?
Request a demo or sign in to your workspace.